United Nations Development Programme - Honduras
Announcement No.: 14635
Procurement and Logistics Assistant -GS5
Under the guidance and supervision of the Operations Manager and direct supervisor (Procurement Associate) the Procurement Assistant provides procurement services ensuring high quality and accuracy of work. The Procurement Assistant promotes a client, quality and results-oriented approach in the Unit.
The Procurement Assistant works in close collaboration with the operations, programme and projects staff in the CO and UNDP HQs staff to exchange information and ensure consistent service delivery.
Ensures implementation of operational strategies focusing on achievement of the following results:
q Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies.
q Provision of inputs to the CO Procurement business processes mapping and elaboration of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management focusing on efficacy and effectiveness of operations.
2. Supports procurement processes for CO, NIM/DIM projects and at the request of other Agencies including supporting CAP processes focusing on achievement of the following results:
q Provision of inputs to preparation of procurement plans for the office.
q Support to organization of procurement processes including preparation of RFQs, ITBs, LTAs or RFPs documents, receipt of quotations, bids or proposals, their preliminary evaluation.
q Preparation of Purchase orders and contracts in Atlas, preparation of Recurring Purchase orders for contracting of services, vendor creation in Atlas, maintenance of the filing system in the procurement Unit. Buyers profile in Atlas.
q Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
q Provision of information for preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies.
q Contributions to the development of office and project procurement plans.
q Perform as a CAP Secretary when requested by supervisor.
3. Supports the implementation of sourcing strategy ad potential outsourcing of procurement functions focusing on achievement of the following result:
q Update of the rosters of suppliers and contributes to the office sourcing strategy.
q Liaises with regional office counterparts to update relevant information.
4. Support to oversight and monitoring of IC recruitments (international and local) in UNDP Projects/CO.
q Support procurement associate in the compilation and research of documentation for the review of ICs including TORs, screening of candidates, minutes of interviews and reports printing.
q Follow up on the negotiating of fees and IC contracts with candidates, follow up with IC performance evaluation with requesting units.
q Ensure the provision of documentation to all relevant parties on timely basis.
q Support to the review for certification and submission to the Regional Advisory Committee of Procurement (RACP) and/or other compliance bodies.
5. Ensures proper control of CO Assets focusing on achievement of the following result:
q Support in the preparation of inventory reports.
q Support to the implementation of inventory (physical verification check-up in the CO performed by Administrative Assistant)
6. Ensures provision of logistical services focusing on achievement of the following results:
q Purchase of tickets and PO preparation; arrangement of shipments; vehicle maintenance organization; conference facilities arrangements.
q Timely conducted DSA, Travel Agencies, vehicle maintenance, hotel and conference facilities surveys.
7. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
q Participation in the trainings for the operations/ projects staff on Procurement and IC support management.
q Sound contributions to knowledge networks and communities of practice.
Required Skills and Experience:
Education
Secondary Education. University Degree in Business or Public Administration; specialized training in procurement would be desirable, but it is not a requirement.
Experience:
5 years of relevant administrative experience with a focus in procurement is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of automated procurement systems, experience in handling of web based management systems.
Language Requirements:
English reading and writing skills; Spanish fluent.
HOW TO APPLY: Candidates who are eligible to apply for this position must complete application through the following link: 5
Ciudad: francisco morazán
